CRMs for Coaches & Bodybuilding

Why would a coach or fitness instructor need a CRM? The core objective of any CRM is to improve and facilitate relationships with clients. The correct CRM could give a coach the flexibility to truly create customized solutions for their players, teams, and clubs. By improving a clubs’ gyms’ or teams operations, costs can be reduced, finances streamlined and coaches can get back to doing what they enjoy most – coaching the players.


Efficiently manage a Fitness Center and stay organized and on track at all times with Easily manage client fitness progress and schedule employees shifts and hours. This software management tool will enable you to better manage your payments system and never miss a single transaction. Your clients can also use the software to visualize their own activity schedules and share knowledge and goals with each other. All information can be displayed in an organized and engaging manner.

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amoCRM is a messaging-powered CRM. Engage with your customers on a new level using this versatile, cloud-based sales automation tool that is built for chatting. amoCRM’s mission is to close the chat gap between marketing and support. They added features and integrations to the CRM that enabled sales teams to provide a seamless, cohesive buying journey from the first chat message all the way to working with a salesperson and closing the deal.

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Keap (fka Infusionsoft)


There’s been a boom in the fitness industry as more people begin to understand the impact their lifestyle has on their health and well being. CRM software is proving to be a boon to customer retention efforts, which are a key to profitability in an industry with a historically poor engagement rate. Purchasing an in-person fitness offering is a bit more involved than a normal purchase because to consume the offering it takes a lifestyle change.

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Teamzy is a workspace for developing a coaching business. Organize contacts, know who to contact next, and never miss a follow up again.  Stay in-touch systematically with prospects, customers and coaches and keep your pipeline full. Contact and follow up lists will be managed  based on a proven lead generation system. Teamzy integrates with Gmail.  After a 30 day  free trial, Teamzy is only $29.95/mo.

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Omnify provides you with a fully hosted website solution that will help you sell you services. Used by personal trainers, coaches and yogo instructors, Omnify can be set-up within a matter of minutes. Omnify is an all-in-one scheduling software which supports classes, appointments and events. Accept payments online while giving your customers a great experience with customized booking websites. Omnify’s  marketing and customer management tools make sure you always stay on top of things. Their mobile applications work for both coaches and  customers. Pricing starts at $19 per month. A 14day free trial and free demo are offered. A free version is also available.

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Satori, a package designed specifically for coaches, provides everything they need to start, grow, or streamline an online coaching practice in one simple package. With Satori they can bundle multiple sessions into a single package and leverage packages in their marketing. It also allows them to deliver a professional enrolment experience, automate tracking and follow-up. They can invite bookings from their website. Adding links and buttons is as easy as copy-and-paste. Satori can be connected to  an AWeber or MailChimp account to send auto-responses, drip campaigns, or email newsletters to their contacts. Pricing starts at $33 per month. A free trial is available.

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The Coaches Console

The Coaches Console, a system designed for Coaches and Consultants, allows users to schedule and manage their sessions with prospects, individual client appointments and even group appointments. Users can also keep client management simple and organized with forms, agreements, appointments, invoices and payments all in one place. Plus automated appointments can be generated to interactive forms. Coaches Console will synchronize the users’ calendar with Outlook, iCal, Google calendar and others. Pricing starts at $147 per user per month. A 30 free trial is also available.

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TotalCoaching enables personal trainers to build fitness and meal plans delivered directly on their clients’ smartphone using 3D exercise database as well as over 20 000 food items. They can track their clients progress in real time and communicate efficiently using the messaging system, questionnaires, and a forum. TotalCoaching also provides the tools to allow trainers to communication with clients easily without the necessity of making and keeping notes. Everything can be recorded and sent to the client. The pricing, which starts at $49 per month, is for up to 20 clients and 3 trainers.

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Zen Planner

Zen Planner is an advanced all-in-one fitness business software. This is a member management software for gyms, affiliate gyms, martial arts schools, MMA schools and fitness studios. It includes integrated payment processing and automated billing, a self-service kiosk iPad app, both a member app and staff app for Android and iOS devices, scheduling, automations, workout tracking, belt and skill tracking, site templates and more. Zen Planner’s pricing is based off the number of active members and includes payment processing, and there are no contracts or start-up fees. New customers have access to one-on-one training sessions with an on boarding coach who will help train them and implement the software for their gym. An in-house customer success team is available by phone and email.

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